Board Of Trustees
David Seehof, President
Randy Graham, Vice-Presdent
Gerardo Cornejo, Trustee
Frederick Lemere, Trustee
James Ballard, Trustee
Michael Damron, General Manager/Clerk
Agenda for the Regular Meeting of the Board of Trustees
June 19, 2017
Call to Order: 4:00 pm
Recitation of the Pledge of Allegiance
I. APPROVAL OF MINUTES
Motion to approve minutes of regular board meeting held April 3, 2017.
II. PUBLIC FORUM
The public may address the Governing Board on items of interest to the public which are not already on this agenda and are within the subject matter jurisdiction of the Board. The time allotted for this discussion shall be 15 minutes. Speakers will be limited to 3 minutes each.
III. MATTERS BEFORE THE BOARD
A. GENERAL REPORTS
1. Financial Report 11th Month 2016-17
Description: Manager will present the financial report.
Recommendation: Information only.
2. Proposed Adjusted Budget Fiscal 2016-17
Description: Budget committee will present a proposed adjusted budget for this fiscal year 2016-17.
B. CLOSED SESSION - Personnel Matters, Employee COLA
(Per Gov. code 54957)
Description: Board will discuss COLA for employees of the district.
1. Personnel Committee Report
Description: The Personnel Committee met on June 12, 2017.
Staff Recommendation: Board discussion.
C. RECONVENE OPEN SESSION
Closed Session Report
3. Proposed Budget Fiscal 2017-18
Description: Budget committee will present a proposed budget for fiscal year 2017-18.
4. Future of South Field Farming
Description: A discussion and possible action on farming operations on south field.
Recommendation: Board decision.
5. Rate Adjustment 2018
Description: Rates are adjusted every 2 years addressing budget needs.
Recommendation: Board decision.
6. General Manager's Report
- Cemetery operations
- Memorial Day
IV. FUTURE AGENDA ITEMS
Minutes of the Regular Board Meeting held June 19, 2017
CARPINTERIA PUBLIC CEMETERY DISTRICT
OF THE COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA
The meeting was called to order at 4:00 P.M. by Board President Seehof at the District Board Room, 1501 Cravens Lane, Carpinteria, CA.
David Seehof, Jim Ballard, Frederick Lemere, Randy Graham, Gerardo Cornejo
Mike Damron, Manager/Clerk
No public was present.
MINUTES FROM REGULAR MEETING HELD APRIL 3, 2017
A motion to approve the minutes from the Regular Meeting held April 3, 2017 was made by Trustee Graham and seconded by Trustee Cornejo. Motion passed 5-0.
FINANCIAL REPORT 11th MONTH
The Manager presented a report on the district's financials thru the 11th month of fiscal year 2016-17. The Board reviewed them and asked a few questions. This was an informational item only. No action was required.
PROPOSED ADJUSTED BUDGET 2016-17
The General Manager gave a report on the current 2016-17 Budget. He requested that the Board adjust the current budget $5,000. The proposed adjusted budget would show $345,000.00 in income and the same amount for expenses. After some discussion, a motion was made by Trustee Cornejo and a second was made by Trustee Graham. Motion passed 5-0 unanimously.
The Board went into closed session (Per Gov. code 54957) Personnel Matters.
RECONVENE OPEN SEESION
The Board came back in to open session. President Seehof gave a close session report, and no action was taken in closed session.
PROPOSED BUDGET FISCAL 2017-18
A motion was made by Trustee Lemere to approve the proposed budget as submitted by the General Manager. The proposed budget would include a 2% COLA for both district employees and be set at $345,000 income and $345,000 expenses. Trustee Cornejo seconded the motion. Motion passed 5-0 unanimously.
SOUTH FIELD FARMING
This item was for the purpose of discussing any future farming on the South Field. Several Trustees had expressed an interest in the past of planting some larger trees ahead of the fields future use as burial spaces. Since farming operations are not very feasible with planting trees, farming would inevitably have to stop. A motion was made by Trustee Graham and seconded by Trustee Ballard so cease farming the property by July 1, 2018. That would give the current farmer one year notice. Motion passed 5-0
2017-18 RATE ADJUSTMENT
The Board reviewed the rates after considering current and future budgetary needs. After much discussion and the recognition that because of cremation and other rising costs, the cemetery needed to adjust rates across the board to make sure the budget remains adequate to cover all future expenses. A motion was made by Trustee Graham and seconded by Trustee Ballard to approve the new rates. Motion passed 5-0. New rate schedule was adopted and will be included as an exhibit in the minutes.
GENERAL MANAGERS REPORT
General Manager gave a report on cemetery operations. Memorial Day ceremony was well attended and received.
FUTURE AGENDA ITEMS
The Board would like to get some questions asked about our endowment fund.
The meeting was adjourned at 5:40 pm.